Vendor Information

Vendors Working With Affinity Savings Union

New and existing vendor information
Affinity Savings Union is streamlining its purchase-to-pay process by moving to a web-based platform. As part of the transition to the new system, all new and existing vendors will need to set up a Affinity Savings Union Coupa Supplier Portal profile.

Vendor Setup
All new vendors must set up their profile in the Coupa Supplier Portal before we can issue purchase orders and process invoice payments. To initiate vendor setup, please reach out to your Affinity Savings Union business contact.

Prospective Vendors
We are always seeking innovative partnerships for quality goods and services that benefit our business and clients. Affinity Savings Union follows a documented vetting and sourcing process for prospective vendors that ensures alignment between vendor capabilities and business requirements. We do not respond to unsolicited calls and emails from third-party providers expressing interest in working with Affinity Savings Union.

To be considered as a vendor with Affinity Savings Union, please complete our New Vendor Creation Form and send to prospectivevendors@affinitysavingsunion.com

Please note that registration does not constitute a commitment to do business with Affinity Savings Union. Our sourcing team will contact a vendor if it appears its capabilities meet our current business needs.

Existing Vendors
Affinity Savings Union is streamlining its purchase-to-pay process through the Coupa Supplier Platform. Affinity Savings Union will notify vendors directly with information regarding the new process and how to set up their profile on the Coupa Supplier Portal.

Update Existing Vendor's Profile
If you’re an existing vendor and need to update your remit-to address, bank information or any other vendor account information, please complete and submit a W-9, New Vendor Creation Form (for profile changes) and ACH Form (for banking information changes) to supplierenablement@affinitysavingsunion.com.

Submitting Invoices
Vendors that have been onboarded to the Coupa Supplier Portal must submit purchase-order-based invoices through the portal. All invoices must contain the following information (missing information may result in delayed payment):

• Affinity Savings Union contact’s email address (person who will receive and review invoices for accuracy)
• Complete “Ship to” address (street, city, state and ZIP code where goods are received)
• Unique invoice number
• Invoice date
• Freight and taxes (where applicable)
• Affinity Savings Union purchase order number (where applicable)
• Description of goods or service for which payment is requested

Supplier Diversity Program
The Supplier Diversity Program helps to foster the growth of diverse companies locally and across the nation. Our goal is to establish equal opportunities for deserving suppliers through external outreach and education across our internal business units. By integrating supplier diversity into all aspects of our business, we can contribute to the long-term economic sustainability of the communities that we are privileged to serve.